Last updated on 18/11/2022
Thank you for visiting secretsantaorganizer.com created by iO Group (2200 Herentals, Zavelheide 15, BE0712.677.311) (hereafter ‘we’ ‘us’).
We collect personally identifiable information, like names and email addresses and personal messages, when submitted by our visitors with their permission. As administrator of a party you guarantee that you have the consent of the other participants to share their e-mail addresses for the use of Secret Santa tool. If you declare you have obtained this consent we can reasonably assume that you actually obtained this consent. The information you provide is only used to fulfill your specific request and the use of the Services of Secret Santa.
In principle, we obtain this above-mentioned personal data directly from you. We do not send any personal data that you provide through the Website to any social media providers, unless you agree to this.
If and when your registration on the Website or use of the Website or Services can be regarded (a) as a breach of the terms and conditions of the intellectual property rights or any other right of a third party, (b) a threat to the security or integrity of the Services, (c) a danger to our or our subcontractors’ Website, Services or systems as a result of viruses, Trojan Horses, spyware, malware or any other form of malicious code, or (d) in any manner whatsoever illegal, unlawful, discriminatory or insulting, we may process your data in our own interests, in our partners’ or in third parties’ interests.
We do not send your personal data to third persons in a way that you can be identified without your express permission to do so if this is not necessary to provide the Services.
We can rely on external processors to offer the Website and/or Services to you. We ensure that third-party processors may only process your personal data on our behalf and pursuant to our written instructions. We guarantee that all external processors are selected with the necessary care, so that we can rest assured of the security and integrity of your personal data.
We can transmit anonymised and/or aggregated data to other organisations that can use these data to improve products and services, and to organise bespoke marketing, presentation and the sale of products and services.
Your personally identifiable information is kept secure. Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to this information. All emails from this site are unique to your specific request. No newsletters will be sent to the email addresses provided.
We will take appropriate technical and organisational measures to keep your personal data secure from unauthorised access or theft and from unintentional loss, manipulation or destruction. Our personnel or the personnel of our external controllers will only be able to gain access on a need-to-know basis and this is subject to strict obligations of confidentiality. However, you should understand that the care for security and protection consists only of an obligation of means according to best efforts, which can never be guaranteed.
You have the right to request access to all the personal data that we process about you. However, requests for access that are clearly submitted with a view to causing us inconvenience or damage will not be dealt with.
You have the right to request that any personal data about you that is incorrect or inaccurate be corrected free of charge. If you have registered on our Website, you can personally correct much of such data through your profile. If such a request is submitted, you must also enclose proof showing that the personal data for which you request correction is incorrect.
You have the right to withdraw previously granted permission for the processing of your personal data. You can withdraw your permission at all times by contacting us through our contact form.
Instead of requesting removal, you can also request that we restrict the processing or your personal data if (a) you dispute the correctness of such data, (b) the processing is unlawful or (c) the data is no longer necessary for the objectives stated but you need it to defend yourself in judicial proceedings.
You have the right to object to the processing of personal data if you can show that there are serious and justified reasons regarding special circumstances warranting such an objection. However, if the envisaged processing is noted as direct marketing, you have the right to object to such processing free of charge and without giving any reason for this.
If your personal data is processed on the basis of permission or on the basis of a contract where the data is processed automatically, you have the right to receive the personal data provided to us in a structured manner and in a generally used format that can be read by a machine and, if technically possible, you have the right to directly transmit such data to another service provider. We will be the only persons to assess the technical viability of this.
If you wish to submit a request to exercise one or more of the above-mentioned rights, you can contact us through our contact form. Such request must clearly state what right you wish to exercise and why.We can ask you to provide proof of your identity . We will notify you immediately when such request has been received. If it appears that the request is founded, we will grant the request as quickly as is reasonably possible and no later than thirty (30) days after the request has been received.
If you have another question or complaint regarding the processing of your personal data, you can always contact us via our contact form. If you are still dissatisfied with our answer, then you are at liberty to file a complaint with the with the competent data protection authority (depending on your country of residence).